Paperless order with electronic archiving and document management

Motivation

Key reasons for introducing electronic archiving today are the legal requirements regarding long-term, audit-proof storage of business documents (compliance) and the need for standardised access to all information within the organisation so that it is available to be used at any time within the business processes.

Solution

With DOXiS4 iECM electronic archiving, organisations can build up an information repository in which they can save all kinds of structured (COLD) and unstructured information, either centrally or in decentralised information pools. Electronic and paper-based documents can be combined, which enables e.g. SAP users to link SAP transactions to the associated unstructured business documents. The repository ensures long-term security of the information and facilitates cost-effective, audit-proof retention and efficient information lifecycle management, in accordance with the information’s value and lifecycle within the business processes.

Product features

Archiving with DOXiS4 at a glance:

  • Audit-proof, legally compliant archiving of documents, workflows and records
  • High performance, even with large throughput requirements and access rates
  • Winner of the SAP ArchiveLink Load Test with more than 560,000 archived documents per hour
  • Online searches of the whole dataset
  • Cross-platform application and data storage
  • Scalable: up to enterprise-wide applications and in terms of growing volumes of documents
  • Virtual media concept (virtual WORM) for maximum flexibility and long-term investment security
  • Efficient Information Lifecycle Management
  • Replication module for maximum availability
  • Archiving independent of operating system
  • Multi-client capability

Fields of application

  • Department archives, e.g. in accounts: electronic archiving of invoice documents and posting data (COLD), or in the HR department: archive for electronic personnel records
  • Central corporate archive for documents from a wide range of different areas and application programs, e.g. ERP, HR, CRM, proprietary applications etc.
  • Archiving of SAP data (mass data archiving): central archive for all SAP data, e.g. from SAP R/3 modules such as SAP Fi, MM, HR, etc. to improve the performance of the SAP system
  • Cheque archive with seal: fulfils the test criteria for document management solutions (PK-DML) issued by TÜViT, certifies maximum legal force of evidence
  • Email archive, industry-independent, for meeting compliance requirements such as SOX
  • GDPdU-compliant archiving: analysable archive for preparing for digital audits, consisting of DOXiS4 Archive and DOXiS4 Taxarchiver for the selection and analysis of tax-relevant data.

References

Interesting customer applications using DOXiS4 Archive can be found in the left-hand panel. Click on the customer name to find out more.

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