Invoice verification with SAP and DOXiS InvoiceMaster
DOXiS InvoiceMaster is a comprehensive solution for the automated processing of incoming invoices in conjunction with SAP. The invoice read and invoice verification module groups enable the particularly labour-intensive and urgent tasks involved in the processing of incoming invoices to be carried out efficiently, promptly and to an extremely high standard. Close interaction with SAP ensures optimum alignment of all components and processes. This means, for instance, that for various reconciliations, the system accesses the SAP FI and MM modules, e.g. reconciliation with master data and suppliers, access to outstanding orders, order items, goods receipts, etc.
The range of benefits is wide-ranging: as well as a reduction in manual processing and significant time savings, the focus is on complete transparency of the whole invoice verification process and full controllability of all billing transactions. DOXiS InvoiceMaster processes all invoices (paper, fax and electronic invoices). The invoice verification workflow is based on DOXiS Workflow and its comprehensive options for modelling and controlling processes. It is also possible to use SAP Business Workflow and to achieve full integration via SAP Control.
Invoice verification inside SAP – with DOXiS InvoiceMaster SAP Control
DOXiS InvoiceMaster SAP Control is another invoice verification solution developed and optimised specifically for SAP users. DOXiS InvoiceMaster SAP Control is aimed in particular at customers who want to carry out their processes in financial accounting and merchandise management entirely within SAP.
The DOXiS InvoiceMaster SAP Control Monitor is the central administration point for viewing and monitoring the whole of the invoice management process in SAP. The Monitor represents the single point of entry for all incoming invoices. The user can see the amounts due for payment at a glance and can also consult the status of release workflows and see who is due to process the invoice next. The Monitor takes on the role of an invoice receipt ledger and can also be used both as a payment deadline monitor and as a cash discount early warning system. A history view enables users to follow the status progress of the documents in real time and it is possible to search for one particular invoice using a large number of filter criteria.
DOXiS InvoiceMaster SAP Control – Highlights
- Central monitoring of inbound invoice documents and their associated monetary amounts from SAP – all the way through to posting and payment.
- Transparency and immediate information about the invoice document status.
Access to original invoice once it reaches ‘archive’ status – by anyone at any time. - Sorting of invoice documents – e.g. by amount, by cash discount expiry date, by payment deadline, by processing status.
- Displays the next task for a document and shows who is responsible for the task.
- History overview for every invoice along the whole process chain.
- Access to SAP invoice objects involved (scan/archive/held invoice /SAP invoice).
- Implementation of §14 of the German VAT legislation (UstG) in SAP with complete validation and monitoring of the legal provisions for input tax deduction.
- Integrated forwards navigation to standard SAP FI transactions (FBV0, FB60, FV60, MIRO, MIR7 etc.)
