DOXiS eMail Center
Emails simplify and speed up company communications. However, many companies have not yet found the right strategy when it comes to organisation and security. The result is that many MS Exchange and Lotus Notes databases have reached their limits, not only with regard to the quantities of data to be managed and dwindling performance, but also in terms of administration. A further problematic factor is the amendment of the German Fiscal Code which came into effect on 1 January 2002. Accordingly, audit-proof archiving of tax-relevant documents (i.e. including emails) is absolutely vital.
Fields of application
Growing databases, overflowing email files, inadequate back-up and the necessity for long-term archiving are the main reasons why more and more companies are deciding to use DOXiS. With DOXiS® eMail Archiving for Microsoft Exchange and Lotus Notes, SER provides a wide range of options for the organisation, management and archiving of emails and other documents. In particular, extensive support for messaging processes in combination with suitable security mechanisms makes DOXiS indispensable for all Outlook and Lotus Notes users. The interface integrated in DOXiS allows the world of Outlook or Lotus Notes to connect to DOXiS Archive intelligently and automatically. Users will hardly notice any changes to their familiar working environment.
Highlights
- Long-term archiving of emails and other Microsoft and Lotus Domino documents
- A good variety of retrieval options for simple and complex archive queries
- Associative full-text search in emails
- Parameters can be selected for archiving and retrieval using a form
- Single-instance archiving of attachments
- Optional automatic conversion of file attachments (PDF or TIFF formats)
- Storage of meta-information
- Restoration of archived emails and objects with the original rights structures
- Partial information can be retained after archiving in the databases
- Compression of documents in the archive
- Statistical overview of the archive requirement according to administration units
- Transparent integration into the email client
- Use of low-cost mass-storage media such as AIT tapes
- Import of PST files
- Support for access via MS Outlook Web Access / MS Exchange 2000, 2003/ MS Outlook 2000, 2003
